NOTE: Stat holidays must be set up in your system before you start creating programs.
The Program Module must be enabled. Go to Settings>General>System>
Patient profiles have a Program link. Programs they are registered to will be listed under this tab.
Attendees must have a profile set up in your system.
Enable the Program Module
1. Go to Settings>General>System>Modules tab.
2. Locate “Programs” option and select “Enabled”. then Save.
How to Set Up a New Program
Go to the Settings>Programs>New Program option.
a. Code: Type a code for reference.
b. Name: Type the name of the program.
c. Description: Type details of the program.
d. Patient Openings: Enter the number of openings you have for the program.
e. No. of Classes: Type the total number of classes for the duration of the program.
f. Reminder Type: Select from the drop-down menu.
g. Public: To use this feature it must be enabled in the portal under the system settings by going to: Settings/System Settings heading - General/System/Portal.
Products & Services Section
1. Select “Add”.
2. Select items for the program then click the Add button to save.
Successful Completion Criteria Section
Complete the field for this section if they apply.
Add the program to the Schedule
1. Go to Settings>Programs.
2. Click the blue icon to the left of the item you created and select Add to Schedule.
3. Enter the remainder of the details for the program for example the start date and registration cut off dates then select the Continue button.
4. A schedule will open in the bottom portion of the page.
5. Select the box beside one of the days of the week you want the program to take place, a calendar will open with the day you selected highlighted then Save.
6. The program will appear on the days you selected on the practitioners schedules.
7. If you have booked a program on a stat holiday the date will be highlighted in red with an underscore. If you do not want the program to occur on the stat holiday, click the red highlighted date and select another date and Save.
Edit Products & Services and Successful Completion Criteria
1. Select the pencil icon at the end of the row.
2. An edit window will open,edit the content.
3. Select “Add/Update”.
Delete Products & Services and Successful Completion Criteria
Select the red X at the end of the row you want to delete.
Registration Email Section
Edit the content then Save.
Reminder Email Section
Edit the content then Save.
How to register a patient
1. On the clinic schedule, go to one of the dates and practitioners the program is scheduled.
2. Hover over the program and select Register Patient.
1. Go to Settings>Programs select Scheduled Programs.
2. Click the blue icon to the left of the item and select Register Patient.
How to cancel a program
Click the Scheduled Programs link and hover over the program, select Cancel.
How to Delete a program
From Settings, Programs, click the blue icon to the left of the program you want to Delete then select Delete.
NOTE: If the program appears in the portal for patients to register, you MUST EDIT the program first and deselect the Public check box then Save before deleting.
View a Class List of Registered Patients
There are 2 ways to see a list of registered patients.
a. From the schedule, hover over one of the dates the program is scheduled. Click the Registered Patients or View Class option.
b. From the Program link go to the Scheduled Programs link. Hover over the program and select Registered Patients.